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Administrative Assistant
Taber
Reporting to the Team Leader, BRPL D1/VPL, this permanent part time position is responsible for providing general office support in the IPF Taber office.
Key Activities and Responsibilities:
- General administration such as filing, spreadsheet work, report generation, photocopying, handling mail, incoming telephone call management, courier deliveries and other support duties
- Recording meeting minutes
- Accurate product ticket data entry into our in house ticket capture volume accounting system
- Assist with Alta 1 Call requests, aerial reports, crossing requests
- Work with Microsoft Outlook & Excel spreadsheets to track and update data, complete electronic and manual filing according to compliance guidelines
- Maintain Environmental, Health and Safety binders, MSDS binders and ERP manuals to ensure they are up to date
- Assist with accounting duties such as cost coding and cost tracking
- Support the CMMS/Maximo project
- Assist with area budget including cost variance reporting
- Training scheduling and records management
- Conduct orientations for external contractors and maintain required records
- Interface and provide assistance with administrative assistants from other districts on related projects
- Assist IPF field staff with VISA reconciliations
Education, Skills and Experience:
- A minimum of Grade 12 with at least two years of administration experience or formal training
- Intermediate MS Office skills and experience with Word and Excel
- Strong interpersonal and organizational skills with the ability to multi-task and prioritize with minimum supervision
- Able to work well in a fast-paced, growth environment
- Able to deal with people’s concerns/problems in a professional and friendly manner
Inter Pipeline Fund strives to provide employees opportunities for growth and development, and offers a competitive compensation and benefits package. If you are interested in this position and meet the specified qualifications, please email a resume to Amina Mohamed at careers@interpipelinefund.com.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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